How to e-sign a vendor contract
Vendor contracts need procurement approval workflows. Here's how to e-sign while maintaining audit trails.
Vendor contracts involve multiple internal approvers before external signing. Proper workflow keeps audit trail intact.
Typical approval flow
1. Business unit requester identifies vendor 2. Procurement reviews (vendor master, due diligence) 3. Legal reviews contract terms 4. Finance reviews financial commitment 5. Authorized signer (varies by dollar amount) 6. Vendor countersigns
Sequential signing on SignBolt
SignBolt supports sequential signing: 1. Requester → approve request 2. Procurement → sign off on vendor 3. Legal → sign off on terms 4. Finance → sign off on commitment 5. VP/C-suite (for high-value) → authorize 6. Vendor → countersign
Each step logged with timestamp, IP, authentication method.
Dollar thresholds
Common approval thresholds:
- $0-10K: department head
- $10-50K: VP
- $50-500K: EVP/C-suite
- $500K+: board approval
Encode in your SOP and mirror in SignBolt approval workflow.
Vendor master checks
Before contract signing:
- Vendor in approved vendor list?
- Insurance certificate on file?
- W-9 / W-8 / ABN on file?
- Banking details verified (prevents payment fraud)
- Due diligence complete?
Next
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